Scan, Digitize, Indexing Bureau
Document Scanning and Indexing Services Powered by AI/ML
Streamline Your Document Management Workflow with Our Smart Scanning Solutions
At Document Management Solutions we specialize in helping businesses transition from paper-heavy processes to streamlined digital document workflows.
Whether you’re looking to digitize decades of archives or need an ongoing solution for incoming documents, we offer secure and efficient document scanning and/or indexing services designed to integrate seamlessly with your existing systems.
What We Offer
Document Scanning Services
We convert your paper documents into high-quality, searchable digital files using state-of-the-art scanning equipment. Our services support a wide variety of document types, including:
- Invoices
- Legal contracts
- HR records
- Student records
- Historical records
Once scanned, your documents are securely stored and ready for indexing or export.
AI/ML-Based Document Indexing
Manual data entry is a thing of the past. Our indexing tools are powered by artificial intelligence and machine learning to extract relevant metadata automatically. Our systems detect fields such as invoice numbers, client names, dates, and more – so your documents are organized, searchable and easy to retrieve.
Our intelligent data capture system learns from your documents, which improves accuracy over time and reduces manual oversight.
Flexible Document Intake Options
We make it easy for you to send us your documents in the format that works best for your business:
- Email: Our email inbox service can automatically forward attachments sent to a standard email inbox, such as: Invoices@ABCCompany.com
- Digital File Upload: Upload PDFs or image files via our secure web portal or SFTP
- Hard Copy Pickup/Shipping: For large volume scanning, we offer secure document transportation services (regional availability)
Output Formats Tailored to Your Workflow
We provide clean, structured data exports compatible with popular document management platforms:
- CSV, JSON or XML exports with metadata from indexed documents
- Direct import-ready files for Document Manager 5 or other leading document management software
- Configurable output to match your system’s data mapping and folder structures
Why Choose Document Management Solutions
- Secure and Compliant: HIPAA, CJIS and SOC 2 compliant infrastructure
- Custom Workflows: We tailor our services to fit your document lifecycle
- Insightful Reporting: Track processing volumes, metadata accuracy and turnaround times
- Dedicated Support: Our document management experts are here to help every step of the way